Concurrent HRO

As Coronavirus (COVID-19) becomes an emerging challenge across the world for employers, Concurrent HRO is committed to remaining a trusted advisor and payroll partner; providing practical advice and information as the current situation continues to unfold. Concurrent HRO is always prepared to seamlessly continue operations via our remote working strategy as the need arises. In order to support your efforts in establishing your own protocols and policies while staying ahead of employee concerns and safety, we have provided some materials we have found to be beneficial and reliable. In addition to the tips provided below, we strongly recommend reviewing the CDC’s guidance for businesses and the public (see the links provided below).

Remind employees to practice good hygiene (such as hand washing) and to stay home if they are sick (particularly with fever) to help keep everyone healthy from contagious viruses.

  • If your employees feel sick, encourage them to stay home.
  • If your employees are visibly sick, send them home. This may cost you both money and productivity, but if they infect the rest of your workforce, that will ultimately be much more costly and dangerous to public health. Check state law for any “reporting time pay” requirements.

Tips for employees:

  1. Wash your hands, wash your hands, wash your hands. For at least 20 seconds.
  2. Keep your hands off your face.
  3. If you feel sick, stay home.
  4. If you cough or sneeze, do it into a tissue if possible, and then throw it away. Your elbow/upper arm is next best. If you accidentally cough or sneeze into your hands, wash them immediately and disinfect anything you touched on your way to do so (e.g., doorknobs and sink handle).
  5. Disinfect frequently touched objects often (e.g., doorknobs, sink handles, fridge and microwave doors, water cooler buttons, your phone).

Encourage employees to follow these guidelines by distributing them or posting them around the workplace. And now is also a great time to start thinking -- if you haven't before -- about what hardware and software employees may need to enable them to work from home.

Tips for employers (see attached FAQ's for Employers - Coronavirus Information by SHRM for additional information):

  1. Reinforce respiratory/ hygiene etiquette in the workplace
  2. Encourage employees to stay home if they are sick
  3. Limit business travel to areas of epidemic
  4. Encourage employees to avoid personal travel to areas of an outbreak and report recent travel to any areas of concern
  5. Review Telecommunication/ Flexibility Policies
  6. Consider business options, including if an employee(s) are unable to telecommute
  7. Employer’s may request a doctor’s note if following company policy (e.g. after 3 days of consecutive sick days) – However, remember that our health care providers are receiving a high volume of requests at this time and the CDC does not recommend such requests - CDC - Doctor's Note
  8. If there is reasonable belief of COVID-19 exposure (e.g. recent travel to epidemic areas by the employee or family) or diagnoses, employers may require a “fit-for-duty note”
  9. Remember: ADA (over 15 employees) and FMLA (over 50 employees) may apply
  10. Be cautious of federal and state laws, including those referring to wage & hour, health & safety, discrimination, and confidentiality
  11. Encourage employees to sign up for direct deposit or pay cards (APA - Paycard Benefits) - See your Payroll Account Manager for more information

Note that if your employees are fully insured and covered through Anthem or United Health Care providers, the health plan will cover the cost of COVID-19 testing. See Anthem or United Health Care for further member information.  

Resources:

Colorado – Department of Public Health & Environment

  • Colorado Help – COVID-19 Hotline: 
  • Call 303-389-1687 or 1-877-462-2911
  • Email COHELP@RMPDC.org 
  • For more state-specific information: COVID-19-Facts-for-Coloradans

CDC Materials

In response to the COVID-19 (coronavirus) outbreak, the U.S. Centers for Disease Control (CDC) has issued:

The CDC has also created the following posters for download:

Further, if you have employees that travel as part of their position, the CDC recommends that travelers avoid Level 2 & 3 locations.CDC - Travel Information.

OSHA Materials

The U.S. Occupational Safety and Health Administration (OSHA) has created a COVID-19 website for workers and employers addressing the disease, providing guidance, and other resources for preventing exposure to and infection with the virus. OSHA - COVID-19 Webpage

Topics covered include:

Department of Labor (DOL)

The Wage and Hour Division has released communication on COVID-19 and Other Public Health Emergencies in regard to Fair Labor Standards Act (FLSA) and Family Medical Leave Act (FMLA) -DOL: COVID-19

Equal Employment Opportunity Commission (EEOC)

The Equal Employment Opportunity Commission (EEOC) has released information on how to prepare of a pandemic in the workplace, specific to the Americans with Disability Act (ADA) -EEOC: Pandemic & Flu (ADA)

Better Business Bureau

Be aware of potential coronavirus scams, including false treatment - BBB - Scam Alert

Telecommuting & Flexibility Policies/ Procedures and Communication Memos (Attached)

Please let contact us at Concurrent HRO, Human Resources Department, by calling (720) 432-5900 with any questions”

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